Application and schedule

Here you find Information about the application procedure and the schedule for your Erasmus+ Application at the Institute of Business Administration

Application for a study abroad within the Erasmus+ Program

Here you will find all information needed about the application process at the Institute of Business Administration if you want to apply for a study abroad within the Erasmus+ Program.

 

A. Compilation of application papers and allocation of study places

 

1. Information about your application

Please keep in mind that your first choice (where you want to go) made in your application is not a guarantee that you will get the place. Especially for popular cities the demand is higher than the places available. But there are often still places available in other cities after the first application phase is over. So open your mind and try something different.

An application is possible for everyone who is enrolled at Kiel University. Because so many people are interested in studying a year abroad within the Erasmus+ Program, the first application phase (deadline 31.1 every year) at the Institute of Business Administration is limited for students with a major in business administration. An exception is made for business teacher with a minor in business administration (no exception for economics students and industrial engineering students).

After the first application phase there are often places available in not so popular cities which will be announced in mid-february on this homepage. Everyone can apply for those places whose study is somehow related to business administration. The last places are given away after the principal “first come – first serve”.

2. Details about the selection criteria and the selection process

Grades are not the only criteria for the awarding of a study place abroad in your favored city. Also important are your motivation letter, your language certificate (if available) and your overall study progress at Kiel University.

Please check your application papers carefully for any spelling errors  and grammatical errors. Also do not forget any of the necessary documents needed for a successful application.

The applicants get separated by their preferences. If there are more applicants then study places the selection is made by: grades, social commitment, overall study progress, language ability, etc.

You will be notified about the result of the selection process via e-mail after one to two weeks after the application deadline of the first application phase.

3. Application at the foreign university

At first no application at the foreign university is needed. After you get nominated for your study abroad by the Erasmus+ Office and the International Center you have to apply. Information about the application procedure should be send to you via e-mail by the host university. You also will get information about the enrollment procedure at the host university, courses offered by the host university, student dorms, etc. Please contact the Erasmus+ Coordinator if you got no mail from your host university within 8 weeks.

Check information the university your are going to on application procedure necessary  for Erasmus+ Students and deadlines for applications. (e.g. application just via e-mail without any official papers or application with a special application form from the host university). If an application only by e-mail is necessary you should introduce yourself shortly, disclose your period of stay and your institute you are coming from (here: Institute of Business Administration).

 

B.  Acceptance of university place

 

1. Declaration acceptance

If you received a placement for a stay at one of our partner universities you should promptly receive a confirmation e-mail from the Erasmus+ Coordinator with a link to the online registration at the International Center of Kiel University. The acceptance of the university place occurs through the online registration. Afterwards you will receive a confirmation mail from the International Center about your nomination at the partner university.

2. Holiday semester

You do not need to make a request for a holiday semester at Kiel University for your stay abroad. Attention: If you have requested a holiday semester for you stay abroad you cannot bring back any credits. If you still want to make a request for a holiday semester you find the application form here. The application form is only valid if it is signed and stamped by the Erasmus+ Coordinator from the Institute of Business Administration,

3. Learning agreement

The Learning Agreement has to be completed before your stay abroad. To make a recognition of your academic work from your stay abroad possible you should clarify in beforehand with the responsible professorship. For additional information please check Recognition of academic work.  

During your stay abroad

1. Modification of learning agreement

 

After your arrival at the partner university you have up to four weeks time to make changes in your learning agreement. Afterwards the learning agreement need to be signed by the partner university and the Erasmus+ Coordinator of the Institute of Business Administration at Kiel University and has to be sent to the International Center at Kiel University.

2. First Erasmus+ payment

After the learning agreement is arrived at the International Center you will the receive the first Erasmus+ payment.

3. Extension of stay abroad or following internship

If your placement started in the winter term you can extend your stay abroad. If your are interested in extending your placement you have to clarify all the details with the partner university. Please contact the Erasmus+ Coordinator and the International Center of Kiel University afterwards but before the first of December. If you are interested in doing an internship abroad after your study abroad please follow the link for additional information

4. Experience report

Every Erasmus+ Student has to write an experience report. The report has to be sent to the Erasmus+ Coordinator at Kiel University and the International Center at Kiel University. The deadline for the summer term is the first of May and the deadline for the winter term is the first of February. Please read the guide on how to write an experience report.

5. Confirmation of Attendance

Please send your Confirmation of Attendance shortly after your arrival at the partner university to the International Center at Kiel Universtiy.

6. Second Erasmus+ payment

You will receive your second Erasmus+ payment after you submitted your experience report to the Erasmus+ Coordinator at Kiel University and the International Center at Kiel University.

7. Transcript of records

After you receive your transcript of records from your partner university you have to hand it in at the International Center at Kiel University. Sometimes the partner university sends the transcript of records directly to the Erasmus+ Coordinator or the International Center at Kiel University. In this case you will be notified by e-mail.

After your comeback

After your comeback the following task have to be done

1. Recognition of academic work

If a recognition of your academic work from your stay abroad is possible you should have clarified in beforehand with the responsible professorship. You will find an  application form on the webpage of the examination office. Please fill in the form and hand it in to the examination office with all documents needed.

2. Experience report

Every Erasmus+ Student has to write an experience report. The report has to be sent to the Erasmus+ Coordinator at Kiel University and the International Center at Kiel University. The deadline for the summer term is the first of May and the deadline for the winter term is the first of February.

3. Voluntary engagement

Feel free to join the Study-Buddy-Programn of the student union at Kiel University